What Are Serviced Offices?

Introduction

Serviced Offices are an easy and straightforward solution for companies looking to rent office space in London and the UK. Their 'plug in and play' nature cuts out all the expenses and headaches involved in leasing conventional office space. You can start work the day you move in without having to concentrate on anything other than your business. The convenience and flexibility that they provide is invaluable. They can also provide meeting rooms, shared offices and 'hot desks' allowing flexible working solutions for businesses of all sizes.

Alternative Names

Serviced Offices are also officially known as Business Centres and Executive Offices. They are sometimes referred to as Furnished Offices, Ready Offices, Instant Offices and Flexible Offices. Although relatively new in the UK, Business Centres have been a fundamental part of the North American property scene for more than 35 years. They are now gaining the same sort of popularity and acceptance over here. There are over 2000 Business Centres currently operating in the and number keeps growing. They range from small independent and owner-operated centres to large international property groups. Many can now be found in well-known modern and traditional landmark buildings, which can be viewed on our website. Whatever the company's requirements in terms of fit-out, location,space and price, there is always a solution to match. Their flexible terms means that the demand for them is now larger than for Leasehold Offices.

Who Uses Serviced Offices

From a 1 person office to a building that can accommodate 500 people, their flexible terms can offer space for companies of all sizes.Some companies use them as their main office; some larger organisations use them as satellite offices for a new project. They are an essential choice for start-up companies, as they come ready equipped, potentially saving a new business a lot of money in its all-important first year.

Why Use Them?

You may find a Serviced Office very beneficial in some of the following situations:

  • Your company is expanding very quickly and expects to require larger office space soon.
  • Your company is downsizing over a period of time
  • You require additional space for an unknown period of time
  • You want to rent on a mid - long term basis but realise that you may have to vacate at some point
  • You want to have the use of premium facilities such as meeting rooms and reception facilities, but not to pay for them full-time
  • You are a new company that wants to keep your initial start-up costs to a minimum
  • You need admin services provided such as call answering or typing, but don't want to have to employ people full time for the work
  • You need emergency space
  • You want an impressive location at an affordable cost
  • You want economical solution with low start-up costs

Serviced Offices vs. Leasehold Office Space

There are many benefits that a Serviced Office has over Leasehold Office. These include:
No Start-Up Costs - Conventional/Leasehold Office Space can cost anything from £5,000 (for a typical 3 person office) upwards to fit out. Serviced Offices come with everything you need, including facilities such as:

  • ISDN Telephone systems and phones
  • Desks and chairs
  • Fax machines
  • Broadband connections
  • Break out areas
  • Fit Out (if required)
  • Meeting rooms
  • Reception area

Immediate Availability - They come readily equipped allowingyou to start work immediately. They also cut out a possible 3-month-legal-process with trying to rent a Leased Office.

Flexible Licence agreement - Clients can sign a licence agreement, instead of lease, and move in the same day. This cuts out lengthy and expensive solicitor's fees.

Maintenance - Maintaining a leasehold property in the UK can be extremely costly whereas these are managed and maintain their own facilities.For example, if a light needs changing, or a toilet gets blocked, the management deal with it at no extra charge. You only need to focus on your business.

Wider Office Space Options - There are many of these flexible office locations over the country. Depending on the property, they can also offer anything from 10-200 offices to rent, allowing a much wider choice than the conventional property sector.

Expansion - Benefit from the first refusal on any additional office space that becomes available within the building. This is ideal if your business is likely to expand.

More Cost Effective - Speak to one of our advisors for a cost comparison report so that you can find out which solutions is more cost effective for you.

Ad hoc facilities - You can make use of extra facilities such as boardrooms and secretarial services which are available on a 'pay as you use' basis. Some of our flexible office providers even include them in the fixed office rental charge.

What does a typical rental fee include?

They normally charge a fixed monthly rate for office rental,so there are none of the unexpected costs that can arise with conventional office space. The flat rate charged for will often include: No Start-Up Costs - Conventional/Leasehold Office Space can cost anything from £5,000 (for a typical 3 person office) upwards to fit out.Serviced Offices come with everything you need, including facilities such as:

  • Rent
  • Rates
  • Service Charge
  • Utility bills
  • Furniture (desks and chairs)
  • Fit Out (if required)
  • Office cleaning
  • Phones and ISDN lines
  • Cat 5e cabling
  • Buildings Insurance
  • Dilapidations
  • Broadband
  • Phone system and handsets
  • Fully equipped meeting rooms
  • Kitchen
  • Toilets
  • Onsite management and repairs
  • Reception, call answering, meeting and greeting of clients * if required

How else can they support my organisation?

A lot of facilities and services offered in a Business Centre are ad-hoc. Many of which are very beneficial for businesses required the extra help - without the full-time cost.

Meeting rooms - Meeting rooms can be used on an ad-hocbasis, ensuring that you don't have to fork out for space which you are not using all day every day.

Secretarial Support - This An Ad-hoc service. Any administrative duties, such as letter typing, photocopying, faxing or call answering can be outsourced on an hourly basis. An in-house reception team can also offer you part or full-time support to ensure that you never miss a call. Calls can even be answered in your company name, allowing you to maintain the most professional image possible.

High Spec Technology - hey employ high spec technology including fast broadband or ISDN telephone lines. This ensures that companies renting on their premises can concentrate on their business without worrying about anything else. This technology ensures that your business has 'quality' resources without the initial layout.

Unbranded Locations - A lot of the flexible business space we offer is unbranded, ensuring a smart and impressive location.

How do I know for sure if they are right for me?

At Free Office Finder, we have a database of both Serviced and Leasehold Office Space on our system. Our advisors deal with 100s of different-sized organisations every month and are well trained to advise. Whilst providing an easy and straightforward solution for companies looking to rent office space in London and the UK. Their 'plug in and play' nature cuts out all the expenses and headaches involved in leasing conventional office space.You can start work the day you move in without having to concentrate on anything other than your business. The convenience and flexibility that they provide is invaluable. They can also provide meeting rooms, shared offices and 'hot desks' allowing flexible working solutions for businesses of all sizes. Contact us now for to discuss your office search and determine a good solution for your business.

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