4 Ways to Create a Workplace That Motivates Employees

When considering how to motivate employees, many businesses’ first thoughts go to things like bonuses and incentives. However, the importance of the workplace to employees’ motivation must not be underestimated – according to one report, it is responsible for 24% of total job satisfaction.

In light of this, we’ve put together four office design ideas that will improve workplace motivation faster than you can say, “Tea, anyone?”


1. How to motivate employees: create a comfortable and inviting workplace

When creating an office environment that keeps people motivated, one of the most important things you should consider is also the most intuitive: is the workplace a pleasant place to be in?

Factors to think about include:

  • Comfort 
  • Lighting
  • Space
  • Noise
  • Temperature

It stands to reason. If the physical environment is producing distractions or discomfort, workplace motivation will surely plummet. This is not a matter to be taken lightly; according to one Management Today survey, 45% of employees would consider changing job and taking a hit in terms of role, salary and benefits in exchange for a better working environment.

By creating a workspace that is optimised to your employees’ physical needs, you will not only be empowering them to do their jobs better, but also demonstrating that you value them – something that is sure to boost workplace motivation in itself.

Dave Robbins, the CEO of Calibre Office Furniture, sums up perfectly the importance of comfortable office furniture.

"‘Most people will spend a significant part of their day sat in their office chair, the chair therefore has the greatest impact on posture, comfort and productivity. A well designed ergonomic chair or piece of office furniture will allow people of different sizes to achieve good comfort and support and can also encourage healthy movement.’"

2. How to motivate employees: build social spaces

An office is an ecosystem of interacting employees and ideas, and your office design ideas should reflect this. Ideally, you want to create a workplace that encourages collaboration and sharing, while still providing private spaces where employees can focus.

With this in mind, many businesses are increasingly adopting more open workspaces, in an effort to break down the barriers and hierarchies that can stifle innovation. LEGO’s Denmark office is a prime example of this: the centre of the building is a wide open space designed to facilitate chance conversations and informal meetings. 

Of course, not every workplace needs to go that far. However, by providing specialised rooms for formal and informal meetings, together with a mix of private spaces and open office areas, most businesses will see an uplift in workplace motivation.


3. How to motivate employees: be mindful of location

When it comes to creating an environment that encourages workplace motivation, your office design ideas should not be limited to what’s inside the building. Choosing the right location for your office is essential.

No one likes to begin the day with a terrible commute, so choosing a location that can be reached with relative ease by the majority of your employees is a great way to ensure they arrive at work feeling positive and ready to start the day. 

Similarly, pay attention to what the area around your office has to offer employees. A city centre location may be a stone’s throw from plenty of cafés, bars and restaurants, and so perfect for facilitating out-of-hours socialising. Conversely, a rural office may have wonderful scenic views and country walks where staff can stretch their legs during their lunch break. It is up to you to consider the possibilities and decide which are the most likely to improve workplace motivation amongst your workforce. 


4. How to motivate employees: help your employees achieve a work/life balance

Of all the things that can take their toll on an employee’s motivation, perhaps the biggest is a skewed work/life balance. If your staff are struggling to fit their work around their day-to-day commitments, their enthusiasm and productivity are likely to suffer.

Fortunately, these days more and more workplaces are taking steps to help their employees achieve a better work/life balance. According to the Management Today Workplace Satisfaction Survey, nearly 75% of employees stated that having access to additional leisure and social facilities within the workplace would contribute to higher levels of satisfaction.

Popular on-site amenities you might want to consider include:

  • Cafés & canteens
  • Shops & convenience stores
  • Gyms
  • Shower facilities
  • Childcare 

Of course, not every business has the resources to effect these kinds of changes. However, there are still many smaller steps you can take to make your workforce’s lives a little easier – from securing discounts for your employees at nearby facilities, to providing them with a complimentary breakfast in the morning,

As you can see, there are many different ways in which office design ideas can be used to improve workplace motivation. And whilst there are, of course, many other factors that influence staff morale, making the above changes could have a real impact. 

Whichever type of workplace would best motivate your employees, Free Office Finder is here to help you find it. Contact us today for free advice, personalised to your business.