Many companies rent serviced office space across London for its cost-effectiveness and flexibility. However, maximising office space can be a challenge for smaller companies or startups.

In this article, we will give you our tips and strategies for businesses looking for workspace.

Design and Layout

Our top tip for maximising office space is to plan your layout thoroughly. The design is vital to creating the illusion of a spacious workplace.

Tips to Optimise Your Office Layout

• Open-plan vs Cellular Office Space

What is the nature of your business? Will some departments (for example, HR or Accounts) need a private workspace, which a cellular layout provides? Or will your team benefit from an open-plan layout which encourages collaboration? These are crucial things to consider.

• Incorporate Multi-Use Spaces

Certain areas within a workspace can be multifunctional. For example, breakout space within the office can double up as an informal meeting or collaboration zone.

• Furnishings

Foldable and stackable furniture is ideal if you have areas of the office that are multifunctional or only used temporarily. This will provide more space when the areas aren’t in use.

• Vertical Storage

Tall cabinets are perfect for freeing up floor space. Also, consider wall hooks for personal items rather than coat stands.

• Hybrid Working

With the rise of hybrid working, many companies will find that they don’t need a workstation for every employee. Working out rotas for desk-sharing can help reduce physical office space.

Minimise Clutter

Cluttered office space can feel smaller and more chaotic than it is. Ensure your space is well organised and reduce clutter where possible.

How to Declutter Efficiently

• Embrace Digital Technology

Replacing physical paperwork with digital copies can reduce the storage space needed. This will also help to implement greener practices by reducing waste.

• Desk Organisation

Tools like desk organisers and cable tidies will reduce the amount of clutter visible on workstations.

• Regular Audits

Regularly reviewing what items/paperwork are essential to maintain a clutter-free workspace is important.

Integrate Technology

We have found that many companies looking for serviced office space now require more technological features. These include meeting rooms with video conferencing equipment and dedicated broadband lines.

Technologies That Minimise Office Space

• Cloud Computing

Cloud computing reduces the need for servers and allows employees to collaborate without extra paperwork. Therefore, it will reduce the physical space needed within an office.

• Virtual Meeting Tools

The use of Zoom and Skype has skyrocketed since the pandemic, and many businesses still rely on the apps for meetings. Embracing these tools will reduce the need for meeting rooms and collaboration zones within the office space.

• Wireless Devices

To reduce clutter, opt for wireless printers, mice, and keyboards.

Lighting and Colour

Lighting and colour can be helpful when trying to create the look of a bigger office. Renting an office with great natural light would be ideal, but artificial lighting can also have a significant impact.

Enhancing Space with Colour and Light

• Correct Light Placement

Task lighting enhances the light in a specific area to reduce eye strain and illuminate small details. This can be used in an office to improve productivity and make the space feel bigger.

• Light Colours and Decorations

It is well-known that light colours provide a spacious feel to any room, and an office is no exception. Using light-coloured desks, furniture, and walls will also expand the space visually.

• Colour Psychology

Specific colours influence our behaviours. For example, purple boosts creativity, green is calming, and turquoise encourages communication. Using these colours strategically can create a productive atmosphere that feels spacious.

Shared Amenities

The main advantage of serviced office spaces is that they offer shared amenities within the building, so if you’re renting a small office, you may not need dedicated facilities within your workspace.

Examples of Shared Amenities

• Meeting Rooms

Having bookable meeting rooms within the business centre not only saves space in your office but also provides a private area for hosting clients away from your office.

• Breakout Spaces

Communal kitchens and lounges reduce the need for these features in your office, freeing up more space.

To maximise your serviced office space efficiently, you must plan your layout, embrace technology, and consider aesthetics. This will help you make the most of your workspace without paying for extra space you don’t need.